Active University of Guam Policy Documents

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Government of Guam

Governor's Office - Executive Orders (that impact UOG operations)

1. Social Media Policy for the Government of Guam (Office of Technology, Government of Guam, July 18, 2019)
2. Implementing a Government of Guam Worksite Wellness Program. (Gov Calvo, E.O. 2012-07, Mar 8, 2012)

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Legislature - University of Guam - Guam Code Annotated (GCA - Title 17: Education, Division 3, Chapter 16)

Chapter 14 - Teaching and Learning Communities Act

Chapter 15: Student Financial Assistance Programs 

Chapter 15A:  Student Financial Assistance Programs for Higher Education 

Chapter 16: Charter, (Jan 11, 2022)

Chapter 16a: Joint Educational Board Meetings

Chapter 17: The University of Guam Revenue Bond Act of 1966

Chapter 18: The Dr. Antonio C. Yamashita Educator Corps

Chapter 19: Nursing Training

Chapter 20: Legislative Research Bureau

Chapter 21: Guam Tropical Plants Development Facility

Chapter 22: Graduate Degree in Social Work Program

Chapter 23: The Guam Small Business Incubator Program

Chapter 24: Guam Research Review Board

Chapter 25: Hero Scholarship Program

Chapter 26: Soil & Water Conservation Programs

Chapter 27: Guam Commission for Educator Certification

Chapter 28: Student Financial Assistance Programs for Higher Education

Chapter 29: Research Corporation of the University of Guam (RCUOG)

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Board of Regents (BOR) (website)

Articles of Incorporation of the Board of Regents (BOR Res 18-27, Aug 23, 2018)

Bylaws of the Board of Regents (BOR Res 22-20, May 23, 2022)

• • Emeritus Honors
  • Honorary Degrees

BOR / UOG Faculty Union Negotiated Agreement (website) (Dec 1, 2018 - Apr 30, 2023)

UOG Faculty Senate Establishment (website) (BOR Res 01-01, Jan 18, 2001)

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UOG Rules, Regulations, Policy Manual (Feb 17, 2000)

Updated BOR Policies - alpha by essence of resolution - 2010 to Present Resolutions Accessible Here

1. Relative to Consolidating the Number of Positions on the University of Guam Administrator's Salary Scale (BOR Res 23-03, Feb 23, 2023
2. (Revision to the) Academic Advisement and Declaration of Major Policy (BOR Res 19-14, Apr 18, 2019)
3. Authorizing the Signing of Checks and Corporation Resolutions and Opening or Closing Bank Accounts, Investment Accounts or Credit Facilities (BOR Res 21-37, Nov 18, 2021)
4. Authorizing the President to Approve Non-Substantial Changes in Existing University Policies and Fees, and Changes in Law, Policy, Directive or Otherwise from External Governmental Entities that Apply to the University Policy (BOR Res 19-19, Apr 18, 2019)
5. Compensatory Time-Off (CTO) for University Administrators and Classified Exempt Employees Policy (BOR Res 21-19, Sept 16, 2021)
6. Classified Service Employees (Manual for) (BOR Res 20-37, Nov 24, 2020)
7. Clerly Act Policy (BOR Res 15-23, June 18, 2015)
8. Credit Hour Policy (BOR Res 14-02, Feb 20, 2014)
9. Compensation Guidelines for Academic Employees for Overloads, Buyouts, Close-Outs, Indirect Distribution, and Indirect Rates (BOR Res 22-22, Sept 15, 2022)
   
10. Contracts Management Program Policy and Amending the Approval of Procurement Awards and Contracts (BOR Res 12-18, Sept 20, 2012)
    
11. Course Protection Guarantee Under the Veteran Benefits & Transition Act (BOR Res 19-33, Sept 18, 2019)
    
12. (President’s) Credit Card Policy (BOR Res 19-12, Feb 13, 2019)
    
13. Purchase Card (P-Card) Program Threshold (BOR Res 19-23, April 19, 2023)
    
14. Delegation of Authority Policy (BOR Res 23-07, Feb 23, 2023)
15. Diversity, Equity, and Inclusion Policy Statement on Respect, Compassion, and Community Policy (BOR Res 22-24, Sept 15, 2022)
16. Drug Free Workplace Policy (BOR Res 20-01, Feb 13, 2020)
17. Email Policy (BOR Res 19-09, Feb 13, 2019)
18. Emeritus(a) Professor Policy (BOR Res 19-31, Sept 18, 2019)
19. Equal Employment Opportunity and Non-Discrimination/Non-Harassment (BOR Res 03-24, July 17, 2003)
20. Facility and Program Naming Policy (BOR Res 22-08, Feb 24, 2022)
21. University of Guam General Pay Plan (UGPP) for Use with Grant and Externally Funded Positions (BOR Res 15-01, Feb 19, 2015)
22. Approving Steps for Updating the Faculty Salary Schedule for Equity/Parity Within UOG and Market Competitiveness (BOR Res 22-43, Nov 17, 2022)
23. Relative to Amending the UOG Procurement Regulations to Authorize Small Purchases of Part-time Teaching and Instructor Services, and to Apply UOG’s Small Purchase Procedure to Include Other Professionals (BOR Res 21-05, Feb 18, 2021)
24. Interim Stipend Scale for Instructional Overload Compensation for Full-Time Faculty (Res 17-20, Sept 21, 2017)
25. Sick Leave Policy for Non-Tenure Track Full-Time Faculty Employees Whose Appointments are for less than one Academic Year Policy (BOR Res 16-28, Sept 22, 2016)
26. Faculty-Faculty Dispute Resolution Policy Pursuant To The 2008 BOR/Faculty Union Agreement (BOR Res 09-10, May 21, 2009)
27. Correcting the Faculty Sabbatical Leave Salary Schedule (Res 21-11, Apr 22, 2021)
28. Flexible Work Schedules Policy (BOR Res 20-11, Apr 20, 2020)
29. Fraud, Waste and Abuse Policy and Whistleblower Protections Policy (BOR Res 19-18, Apr 18, 2019)
30. (Procedures for) Furlough and Layoffs for the University of Guam (BOR Res 03-08, May 22, 2003)
    
31. Furlough Policy for Non-Faculty Employees (BOR Res 12-27, Dec 13, 2012)
32. Graduate Certificate Policy (BOR Res 19-02, Feb 13, 2019)
33. Graduation Clearance of Financial Obligations Policy Statement (BOR Res 07-29, Sept 20, 2007)
34. (Revising the Rule Prohibiting) Hiring of University of Guam Alumni for Five Years (BOR Res 19-17, Apr 18, 2019)
35. Indirect Cost Recovery Allocation (BOR 19-51, Nov 25, 2019)
36. Information Technology Policy (BOR Res 08-07, Feb 21, 2008)
37. Intellectual Property Policy (BOR Res 18-12, Apr 26, 2018)
38. Investment Policy (BOR Res 21-06, Feb 18, 2021)
39. Parking Policy (BOR Res 15-28, July 16, 2015)
40. Professional, Technical, Federal and Externally Funded Employees (PTE) (Procedures, Regulations, and Policies Manual for) (BOR Res 22-15, Apr 21, 2022)
41. Prohibiting Sex Discrimination Policy (BOR Res 20-26, Sept 17, 2020)
42. Protection of Minors Policy (BOR Res 17-18, July 27, 2017)
43. Research Corporation of the University of Guam (establishment) (BOR Res 13-17, June 20, 2013)
44. Research Manual (BOR Res 22-05, Feb 24, 2022)
45. Risk Retention Policy (BOR Res 16-22, Apr 21, 2016)
    
46. Sabbatical Leave Policy (BOR Res 10-22, Sept 30, 2010)
47. (Correcting the) Faculty Sabbatical Leave Salary Schedule (Res 21-11, Apr 22, 2021)
    
48. Procurement Manual - per Modifying the UOG Procurement Regulations to Allow for Blanket Purchase Agreements (BOR Res 20-05, Feb 13, 2020)
49. Rules and Regulations for the Research/Teaching Assistantship Program Under the Student Financial Assistance Programs (BOR Res 18-16, Apr 26, 2018)
50. Security Cameras on Campus Policy (BOR Res 21-25, Sept 16, 2021)
51. Sexual Misconduct Policy (BOR Res 16-12, Mar 3, 2016)
52. Graduate STEM Tuition Assistance Program (BOR Res 20-22 July 28, 2020)
    
53. Student Government Association Constitution and Bylaws (BOR Res 22-25, Nov 17, 2022)
54. Student Security Force Creation (BOR Res 22-07, Feb 24, 2022)
55. Student Resident Policy (BOR Res 12-02, Feb 16, 2012)
56. Students and Applicants with a Disability (BOR Res 10-11, Apr 22, 2010)
57. Teach Out Policy (BOR Res 15-15, Apr 23, 2015)
58. Teaching Assistant (TA) Pay Scale (BOR Res 19-13, Apr 18, 2019)
59. Tobacco-Free Workplace Policy (BOR Res 13-24, Sept 19, 2013)
60. Travel Policy (BOR Res 19-04, Feb 13, 2019)
61. Tuition Credit Policy (for Faculty and Administrators) (BOR Res 85-22, Dec 19, 1985)
62. Resident Tuition for Certain Students Eligible for Education Benefits Under Title 38 – Veterans Benefits – United States Code, Chapters 30 and 33 (BOR Res 19-41, 19-08)
    
63. (Relative to Approving the Adjustment to the UOG) Tuition Starting Fanuchanan 2020 (BOR Res 19-41, Oct 16, 2019)
    
64. Undergraduate Certificate Policy (BOR Res 19-15, Apr 18, 2019)

 

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Senior Leadership Memos/Directives That Impact Normal Campus Operations or Employee Working Conditions

Office of the UOG President (website)

• University of Guam Organizational Chart (President Krise, Feb 24, 2023)
  
• Para Hulo' Strategic Plan 2019-2024 (President Krise, website)
  
  
• Government of Guam and UOG Health Emergency Protocols Based on Governor's Message, dated Jan 6, 2023 (President Krise, Directive 2022-07-Amended, Jan 7, 2023)
• Administrators and University Staff Engaging in Teaching and Grant Work (President Krise, Directive 2019-01, Apr 9, 2019)
• Conflict of Interest (President Krise, Feb 11, 2019)
• Personnel Pursuing Degrees and Additional Education (President Krise, Directive 2019-02, Apr 9, 2019)
  
  
• No Alcohol on Campus (President Underwood, July 17, 2018)
• Official University Branding Guidelines (President Underwood, Aug 21, 2017)
• (Refrain from) Organized University Activities for Students Held at Private Residences and/or Surrounding Areas (President Underwood, Directive 2017-01, Mar 3, 2017)
• Smoke-free UOG (President Underwood, Jan 16, 2018)

• 10% Administrative Fee for Projects that do not include the University of Guam's Federally Negotiated Indirect Cost Rate (President Underwood, Directive 2018-01, June 27, 2018)

Office of the Senior Vice President & Provost (website)

• Faculty Reappointment Procedures (SVPP Enriquez, Oct 30, 2022)
• Part-time Instructor/Overload Compensation Update (SVPP Enriquez, July 5, 2018)
• Sabbatical Leave Policy (BOR Res 10-22, Sept 30, 2010)
  
  
• Application Procedures for Graduate Faculty Status (SVP Whippy, Oct 30, 2009)

2023 Academic Policy Manual (forthcoming)

Office of the Vice President for Administration and Finance and Chief Business Officer (website)

• Benefits During Sabbatical Leave (Wiegand, Oct 25, 2017)
• Purchase of Used Vehicles (Wiegand, June 13, 2017)

Office of the General Counsel (website)

• Children in the Workplace (GC Renacia, Feb 18, 2014)
• Conflict of Interest (President Krise, Feb 11, 2019)
• Green Card Sponsorship Guidelines (GC Renacia, Jan 19, 2012)

 

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Academic Support Offices

Alumni Affairs (website) & Development Office (website)

Enrollment Management and Student Success (website)

1. Graduate Bulletin (current)
2. Undergraduate Bulletin (current)
3. Financial Aid & Scholarships (website)
4. Student Handbook 2016-2019 (Circa 2016)

2023 Student Policy Manual (forthcoming)

Residential (Student) Housing (website)

1. Housing Rates (Circa 2022)
2. Residence Hall Regulations (Dec 30, 2009)
3. Student Handbook 2016-2019 (Circa 2016)

2023 Residence Hall Regulations Manual (forthcoming)

Office of Institutional Effectiveness (website)

1. Data Dashboards (website)
   
2. Factbook and Other Information (website)
   1. Student Achievement
   2. Semester Enrollment Reports
   3. Campus Climate Survey
   4. Integrated Postsecondary Education Data System (IPEDS)
   5. National Survey of Student Engagement

Office of the Vice Provost for Academic Excellence, Graduate Studies and Online Learning

1. Center for On-Line Learning (website)
2. Graduate Bulletin (website)
3. Graduate Studies (website)
4. Telecommunication And Distance Education Operation (TADEO) (website)
   
5. Thesis database in the Digital Guafak  (website)

2023 Academic Policy Manual (forthcoming)

Student Government Association (website)

1. Student Government Association Constitution and Bylaws (BOR Res 22-25, Nov 17, 2022)

Triton Athletics and the Calvo Field House (website)

2023 Manual (forthcoming)

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College, School, and Research, and Extension and Outreach Units

College of Language Arts and Social Sciences (CLASS) (website)

College of Natural & Applied Sciences (CNAS) (website)

 

School of Business and Public Administration (SBPA) (website)

School of Education (SOE) (website)

School of Engineering (SENG) (website)

Margaret Perez Hattori-Uchima School of Health (SOH) (website)

 

University Libraries (website)

2023 Manual (forthcoming)

 

Research

Center for Excellence in Developmental Disabilities Education, Research, and Services (Guam CEDDERS) (website)

Marine Laboratory (website)

1. Dive Control Manual (2016)

Micronesian Area Research Center (MARC)

2023 Manual (forthcoming)

Water and Environmental Research Institute of the Western Pacific (WERI) (website)

Western Pacific Tropical Research Center (WPTRC) (website)

 

Extension & Outreach

Center for Island Sustainability (website)

Cooperative Extension & Outreach (website)

Sea Grant (website)

 

 

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Operational Support Offices

Auxiliary Services (website)

2023 Manual (forthcoming)

Food Court

Post Office

Triton Store (website)

Business Office (website)

2023 Manual (forthcoming)

All reports (website)

1. 1. 1. Audited Financial Statements
      2. Audited Compliance Reports
      3. Management Letter Comments
      4. Monthly Financial Statements
      5. Citizen Centric
      6. Budgets
      7. Guam Cancer Trust Fund

1. 1. Records Retention Policy (Mar 9, 1988)
   2. 10% Administrative Fee for Projects that do not include the University of Guam's Federally Negotiated Indirect Cost Rate (President Underwood, Directive 2018-01, June 27, 2018)
   3. Travel Policy (BOR Res 19-04, Feb 13, 2019)

Bursar's Office (website)

2023 Manual (forthcoming)

Payroll Office (website)

1. 1. Leave Request form (link)

2023 Manual (forthcoming)

Procurement Office (website)

2023 Manual (forthcoming)

1. 1. 1. 1. Procurement Guidelines (May 3, 2018, 2018)
         2. Procurement Manual (BOR Res 21-05, Feb 18, 2021)
            • Procurement Manual - per Modifying the UOG Procurement Regulations to Allow for Blanket Purchase Agreements (BOR Res 21-05, Feb 13, 2020)
         3. Purchase Card (P-Card) Program Threshold (BOR Res 19-23, April 19, 2023)
            • Purchase Card Procedures (Nov 15, 2019)

 

Chief Planning Office (website)

1. Physical Master Plan - Vision 2025 (2017)

 

Facilities Management & Services (website)

1. Cleaning Schedule - Summer 2015 Cleaning Schedule
2. Landscape Committee -
3. Standard Operating Procedures (2016)
4. Maintenance Calendar - Summer 2015 Maintenance Calendar

2023 Manual (forthcoming)

 

Human Resources Office (website)

2023 Manual and Website (forthcoming)

Employee Manuals

• Administrator Manual (July 18, 1995 and June 1997)  2023 Manual (forthcoming)
  • Administrator Evaluation Reporting System Procedures (Sept 18, 1997)
    • Administrator's Evaluation Form (Circa 1997)
• Classified Service Employees (Manual for) (BOR Res 20-37, Nov 24, 2020)
  • Work Planning and Performance Evaluation Form (Jan 19, 1984)
  • Supervisor's Instruction Handbook for Work Planning and Performance Evaluation (July 1, 2001)
• Faculty Comprehensive Faculty Evaluation System (CFES) (BOR Res 99-27, Dec 16, 1999)
  • Faculty Comprehensive Faculty Evaluation System (CFES) with Whippy Cover Memo (Feb 5, 2009)
• Professional, Technical, Federal and Externally Funded Employees (PTE) (Procedures, Regulations, and Policies Manual for) (BOR Res 22-15, Apr 21, 2022)
  • PTE Annual Evaluation Template (Nov 15, 2022)

Employee Salary Scales

University of Guam "Staffing Pattern" - Salaries and benefits for GovGuam UOG supported employees - updated quarterly.

1. 1. Administrators - per Relative to Consolidating the Number of Positions on the University of Guam Administrator's Salary Scale (BOR Res 23-03, Feb 23, 2023)
      1. Relative to Establishing a Policy for Compensatory Time-Off for University of Guam Administrators and Classified Exempt Employees," (BOR Res 21-19, Sept 16, 2021)
   2. Classified (and Exempt) Employees - per the GovGuam Competitive Wage Act (update) of 2023.
      1. Relative to Establishing a Policy for Compensatory Time-Off for University of Guam Administrators and Classified Exempt Employees," (BOR Res 21-19, Sept 16, 2021)
   3. Faculty - per Approving Steps for Updating the Faculty Salary Schedule for Equity/Parity Within UOG and Market Competitiveness (BOR Res 22-43, Nov 17, 2022)
      1. Interim Stipend Scale for Instructional Overload Compensation for Full-Time Faculty (Res 17-20, Sept 21, 2017)
      2. Part-time Instructor/Overload Compensation Update (SVPP Enriquez, July 5, 2018)
      3. Relative to Amending the UOG Procurement Regulations to Authorize Small Purchases of Part-time Teaching and Instructor Services, and to Apply UOG’s Small Purchase Procedure to Include Other Professionals (BOR Res 21-05, Feb 18, 2021)
   4. Teaching Assistants - per Teaching Assistant (TA) Pay Scale (BOR Res 19-13, Apr 18, 2019)
   5. Professional & Technical Employees - per Professional, Technical, Federal and Externally Funded Employees (PTE) (Procedures, Regulations, and Policies Manual for) (BOR Res 22-15, Apr 21, 2022)
      1. University of Guam General Pay Plan (UGPP) for Use with Grant and Externally Funded Positions (BOR Res 15-01, Feb 19, 2015)
         

Forms

1. Workers Compensation Forms (website)

Reports

1. Clery Act Campus Security and Fire Safety Report (website)

 

EDA & Title IX Office (website)

1. Equal Employment Opportunity and Non-Discrimination/Non-Harassment (BOR Res 03-24, July 17, 2003)
2. Prohibiting Sex Discrimination Policy (BOR Res 20-26, Sept 17, 2020)
3. Nana Yan Patgon Act - Accomodations for Pregnant and Nursing employees (DOA Circular 2015-019, PL 32-098, Oct 13, 2015)

 

Marketing and Communications (website)

1. Editorial Style Guide (Aug 2019, website)
2. Freedom of Information Act (FOIA) requests (website)
3. Official University Branding Guidelines (President Underwood, Aug 21, 2017)

2023 Manual (forthcoming)

 

Office of Information Technology (website)

1. Information Technology Policy (BOR Res 08-07, Feb 21, 2008)

2023 Manual (forthcoming)

 

Office of Research and Sponsored Programs (website)

1. Compensation Guidelines for Academic Employees for Overloads, Buyouts, Close-Outs, Indirect Distribution, and Indirect Rates (BOR Res 22-22, Sept 15, 2022)
2. Indirect Cost Recovery Allocation (BOR 19-51, Nov 25, 2019)
3. Research Manual (BOR Res 22-05, Feb 24, 2022)

 

Risk Management and Internal Audit (RM&IA) Office and to Report Suspected Fraud, Waste, or Abuse (website)

• Audit Charter to Govern Activities of the Risk Officer (BOR Res 20-16, May 14, 2022)
• Fraud, Waste and Abuse Policy and Whistleblower Protections Policy (BOR Res 19-18, Apr 18, 2019)

2023 Manual (forthcoming) 

 

Safety & Security Services (website)

1. Biosafety Manual (Dec 11, 2019)
2. Chemical Hygiene Manual (Dec 11, 2019)
3. Clery Act Policy (BOR Res 15-23, June 18, 2015)
4. Clery Act Campus Security and Fire Safety Report (website)
5. Emergency Contact List (Jan 8, 2023)
6. Hazardous Waste Program (forthcoming)
7. Parking Policy (BOR Res 15-28, July 16, 2015)
8. Safety Committee (Established 2000, website)
   
9. Security Cameras on Campus Policy (BOR Res 21-25, Sept 16, 2021)
10. Student Security Force Creation (BOR Res 22-07, Feb 24, 2022)
11. Workers Compensation Forms (website)

2023 Manual (forthcoming)

Staff Council (website forthcoming)

1. Charter (April 12, 1996)
   
2. Bylaws (April 1, 2010)
   

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Related Offices

Society of Emeritus Professors and Retired Scholars (website)

 

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Organizational Charts

Administration	College & Schools	Stand-alone and Embedded Research Units	Stand-alone and Embbed Outreach Units	Support Units	Affiliated Organizations
UOG Org Chart  [Feb 24, 2023]	College of Liberal Arts & Social Sciences [Jan 17, 2023]	Cancer Research Center - see Research & Sponsored Programs' org chart	Center for Excellence in Developmental Education, Research, and Service (CEDDERS) [Feb 20, 2023]	Development, Alumni Affairs, & Foundation Relations [April 3, 2023]	Research Corporation of the University of Guam [March 30, 2023]
Office of the President [Feb 24, 2023]	College of Natural & Applied Sciences Academic, Research, Extension & Outreach [Jan-Feb, 2023]   ROTC [March 30, 2023]	Center for Island Sustainability & Sea Grant [March 31, 2023]	Cooperative Extension & Outreach (C-E&O) - see College of Natural & Applied Sciences' org chart	Business Office [March 29, 2023]	University of Guam Endowment Foundation [Jan 1, 2023]
Office of the Senior Vice President and Provost, Academic and Student Affairs (SVPP) [March 22, 2023] Vice Provost for Institutional Effectiveness  [March 30, 2023] Vice Provost for Academic Excellence, Graduate Studies and On-line Learning [March 30, 2023)	School of Business & Public Administration [March 29, 2023]	Marine Laboratory [Jan 2023]	Global Learning & Engagement [March 29, 2023]	Facilities Management & Services [March 27, 2023]
Enrollment Management & Student Success [April 2, 2023] Triton Athletics & Field House [March 29, 2023]	School of Education [March 29, 2023]	Micronesian Area Research Center (MARC) - see University Libraries		Human Resources Office [March 30, 2023] EEO Office [March 23, 2023]
Office of the Vice President Administration and Finance/Chief Business Officer (VPAF/CBO) [April 6, 2023]	School of Engineering [March 31, 2023]	Water & Environmental Research Institute (WERI) [March 31, 2023]		Office of Information Technology [March 17, 2023]
	Margaret Perez Hattori-Uchima School of Health [March 30, 2023]	Western Pacific Tropical Research Center (WPTRC) see College of Natural & Applied Sciences' org chart		Marketing & Communications w/ Aux Services [April 2023]
	University Libraries [April 3, 2023]			Office of Research & Sponsored Programs [March, 2023]
	UOG Press [March 2023]			Safety & Security Services [March 30, 2023]
				TADEO & Center for On-line Learning [March 29, 2023]